- Purpose and lawful basis for processing
- What we need
- What we do with it
- How long we keep it
- What are your rights?
- Do we use any data processors?
- Do we transfer data overseas?
- External providers
Purpose and lawful basis for processing
Our purpose for collecting this information is so we can facilitate the event and provide you with an acceptable service.
The lawful basis we rely on to process the personal data of delegates and our staff is Article 6(1)(e) of the GDPR, which allows us to process personal data when this is necessary to perform our public tasks as a regulator.
What we need
In order to register for the conference delegates will need register directly on the broadcast platform which is hosted by Orcula.
We’ll need your name and email address as well as information about your job role and level of experience. We will also need your organisation’s name, its size and the sector in which you work. We will provide automated captioning in all of the online sessions but will ask you for details of any additional access requirements.
We are planning to record the conference however delegates cameras and audio are not used for the duration of the conference and will not be captured in the recording. Any questions submitted in the Q&A function box can be submitted anonymously and all question will be read out anonymously.
The conference broadcast platform collects delegates movements between the sessions and the questions submitted.
As part of our commitment to ensuring our events are inclusive and accessible for everyone, we request delegates voluntary participation in providing Equality, Diversity, and Inclusion (EDI) information. Any information you provide is anonymous and not traceable to your registration for the DPPC event.
We will use this data to help us understand who we are reaching through our DPPC event, and where we can make improvements.
What we do with it
Everyone who has registered to attend the DPPC 2024 can attend and there is no charge. Information submitted by delegates in the registration survey is used to shape the agenda for the online conference.
The 2024 event, will be hosted online and we have partnered with Amplitude Event Solutions and Orcula to provide a broadcast platform.
Delegates can access the conference by registering to attend and providing the information outlined above. Delegates will receive correspondence about the event, which will be sent directly from our partners at Amplitude Event Solutions by email. This will include a unique user name and password so delegates can access the conference platform on the day.
Information about delegates movements between the sessions and time spent in each area will be used for conference evaluation only by the ICO.
How long we keep it
For information that we gather as part of the registration process please see our retention schedule.
Any information sent to or gathered by Amplitude and Orcula will be stored after the conference for one week. We are giving instruction for all information related to the conference to be deleted from the platform on 16 October 2024.
What are your rights?
If you wish to opt out of participating in the conference at any time then please let us know by email.
For more information on your rights, please see 'Your data protection rights'.
Do we use any data processors?
Yes – we use data processors to help facilitate the event who will process information in line with our instructions.
Do we transfer data overseas?
No.
External provider
To facilitate the conference running smoothly in a digital environment we have partnered with Amplitude Event Solutions and Orcula to broadcast the sessions. You can read their data policy here.