Awdurdod annibynnol y Deyrnas Unedig a sefydlwyd i gynnal hawliau gwybodaeth er budd y cyhoedd, annog cyrff cyhoeddus i fod yn agored a hybu preifatrwydd data i unigolion.

Please take five minutes to complete our survey. We'd like to hear what you think of our privacy notice so that we can continue to improve and develop it.

 

Purpose and lawful basis for processing

Our purpose for collecting this information is so we can facilitate the event and provide you with an acceptable service.

The lawful basis we rely on to process the personal data of delegates and our staff is Article 6(1)(e) of the GDPR, which allows us to process personal data when this is necessary to perform our public tasks as a regulator.

What we need

We need your name and email address as well as information about your job role and knowledge level. We will also need your organisation’s name, its size and the sector in which you work. We will provide automated captioning in all of the online sessions but will ask you for details of any additional access requirements.

We are planning to record the conference however delegates cameras and audio are not used for the duration of the conference and will not be captured in the recording. Any questions submitted in the Q&A function box can be submitted anonymously and all question will be read out anonymously.

The conference broadcast platform collects delegates movements between the sessions and the questions submitted.

What we do with it

Everyone who has registered to attend the DPPC2022 can attend and there is no charge. Information submitted by delegates in the registration survey is used to shape the agenda for the online conference.

As the 2022 event is online we have partnered with Amplitude Event Solutions and Orcula to provide a broadcast platform. Delegates will access the conference by logging on to the platform. To facilitate this, we have to share delegate email address and name with Amplitude and Orcula for a unique conference ID to be created and sent directly to each delegate by the ICO events team.

Information about delegates movements between the sessions and time spent in each area will be used for conference evaluation only by the ICO.

How long we keep it

For information that we gather as part of the registration process please see our retention schedule.

Any information sent to or gathered by Amplitude and Orcula will be stored after the conference for one week. We are giving instruction for all information related to the conference to be deleted on 26 July 2022.

What are your rights?

If you wish to opt out of participating in the conference at any time then please let us know by email.

For more information on your rights, please see 'Your data protection rights'.

Do we use any data processors?

Yes – we use data processors to help facilitate the event who will process information in line with our instructions.

We collect registration information from our conference microsites. This is done via an online reporting tool hosted by Snap Surveys. You can read their privacy policy here. Data collected by Snap Surveys for the ICO is stored on UK servers.

Do we transfer data overseas?

No.

External providers

To facilitate the conference running smoothly in a digital environment we have partnered with Amplitude Event Solutions and Orcula to broadcast the sessions. You can read their data policy here.