Awdurdod annibynnol y Deyrnas Unedig a sefydlwyd i gynnal hawliau gwybodaeth er budd y cyhoedd, annog cyrff cyhoeddus i fod yn agored a hybu preifatrwydd data i unigolion.

This module looks at how public authorities handle requests when considering section 12.

It includes consideration of what you can include when calculating the cost of compliance, the 'neither confirm nor deny' provision, aggregation of requests and handling refined requests.

Even though a public authority may be able to refuse a request under section 12 of FOIA, they still need to consider their obligations under the EIR and the DPA 2018.

Criteria

Good:

  • All relevant staff understand what costs they can include when estimating the cost of compliance.
  • All relevant staff understand when and how to use section 12(2).
  • All relevant staff understand when and how to aggregate two or more separate requests for information.
  • Estimates always include all relevant components.
  • All relevant staff know what to do when they can provide some, but not all, of the information within the appropriate limit.
  • All relevant staff know what to do if the requester refines their request.

Adequate:

  • Most relevant staff understand what costs they can include when estimating the cost of compliance.
  • Most relevant staff understand when and how to use section 12(2).
  • Most relevant staff understand when and how to aggregate two or more separate requests for information.
  • Estimates sometimes include all relevant components.
  • Most relevant staff know what to do when they can provide some, but not all, of the information within the appropriate limit.
  • Most relevant staff know what to do if the requester refines their request.

Unsatisfactory:

  • Relevant staff do not understand what costs they can include when estimating the cost of compliance.
  • Relevant staff do not understand when and how to use section 12(2).
  • Relevant staff do not understand when and how to aggregate two or more separate requests for information.
  • Estimates rarely include all relevant components.
  • Relevant staff do not know what to do when they can provide some, but not all, of the information within the appropriate limit.
  • Relevant staff do not know what to do if the requester refines their request.
1. The way in which a public authority recognises what to include when considering the cost of complying with a request for information is: *
2. The way in which the public authority handles a request where determining if they hold the requested information would exceed the appropriate limit is: *
3. The way in which the public authority identifies that they are dealing with 'two or more requests' is: *
4. The way in which the public authority ensures their estimate includes input from all consulted business units is: *
5. The way in which the public authority interacts with the requester, and provides advice and assistance where appropriate, when it becomes aware that it intends to apply section 12 is: *
6. The way in which the public authority handles a refined request is: *