Awdurdod annibynnol y Deyrnas Unedig a sefydlwyd i gynnal hawliau gwybodaeth er budd y cyhoedd, annog cyrff cyhoeddus i fod yn agored a hybu preifatrwydd data i unigolion.

Record of processing activities (ROPA)

Your organisation has a formal, documented, comprehensive and accurate ROPA based on a data mapping exercise that is reviewed regularly.

Ways to meet our expectations:

  • You record processing activities in electronic form so you can add, remove and amend information easily.
  • Your organisation regularly reviews the record against processing activities, policies and procedures to ensure that it remains accurate and up to date, and you clearly assign responsibilities for doing this.
  • You regularly review the processing activities and types of data you process for data minimisation purposes.

Can you answer yes to the following questions?

  • Would staff say that you have effective processes in place to keep the record up to date, accurate and make sure that the data is minimised?
  • Could staff explain their responsibilities and how they carry them out in practice?